Duties and Area of responsibility:
Responsible to coordinate with partners on all financial matters and ensure the effective work collaboration which includes partner financial reports, checking of vouchers, fund request, and all other relevant monetary compliance matters.
Ensure the proper monitoring of cost control of contractual and non-contractual part.
Ensure that the project accounting is in accordance with internal (Welthungerhilfe) & external (donor) rules & regulations. Assist in the project’s/program’s (annual/monthly) financial planning, monthly forecastingTo manage daily cash flow.
Provide necessary data to monitor the cash-flow situation and plan the project’s/program’s (annual/monthly) finances.
Assist in monitoring expenditures/costs (cost type and cost category) with regard to the budget.
Prepare the necessary documentation for banking transactions (deposit cash or cheque, cash cheques, collect monthly bank statement etc.)
Handing over to Finance Manager on weekly basis: vouchers for bank payments, p-files for cash payments.
To independently prepare all cash books, cash boxes and necessary documents for cash reconciliation on last working day of every month.
To verify IPs booking and voucher check by cashier (sample check of correctness of vouchers, including supporting documents (validity, completeness, accuracy)
Create end of month reports, check balances at the end of the month & ensure timely submission of the accounting data CFO
Monitor expenditures/costs (cost type and cost category) with regard to the budgets
Advise & support project field staff in all finance related matters
Check funds at the bank/cash and supervise the cashier/finance assistant for fund transfers from the Country Office
Check requests for funds before realisation and sign money withdrawal form from bank
Prepare annual account documents in cooperation with the Country Office
Review and authorise overtime payments to support staff field office.
Provide necessary reports for internal controlling (FP cost control) to the relevant Project Coordinator and on request by senior management
Organise & supervise project audits
Coordinate with and assist the finance assistant to take care of assigned project partner organization’s finance administration (check funds requests, financial reports & audit reports) & submit the same to the Country Office
Report immediately all problems involving finance & regulations to the Head of Finance, to the relevant Project Coordinator, and if necessary, to senior managementMaintain all records and files related to the project’s accounting & finances.Supervision of social security (EOBI) and tax payments of field office.
Other:Coordinate taxation management with tax consultant/local authorities for annual consolidated reporting and all other tax related issues.Any other task assigned by the project leader Coordination and support for preparation of budgets for new project proposals.Visits to Partner offices and coordination as per Country Office requirements
Professional Requirements:· Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.· Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.· Computer Skills: - To perform this job successfully, an individual should have extensive knowledge of Microsoft Word; Excel; accounting software’s; payroll systems.· Experience in Supervising the staff is desirable· Good communication skills both verbal and written in English and Urdu (mandatory)· Experience in developing budgets, tracking budget expenses, accounting, reporting and coordination skills are highly desirable.
· MBA / ICMA / ICAP
Tasks:Bookkeeping, Voucher Management, Planning Budgeting & Forecasting, Payroll Processing, Continuous Controls Monitoring